Privacy Policy

PRIVACY POLICY EQUINE INTEGRATION

This is the privacy statement of Equine Integration B.V. (henceforth referred to as “Equine Integration”). Equine Integration is a private company under Dutch law, based at Groenstraat 2c, 5528 NS in Hoogeloon.

Equine Integration offers support and advise to top athletes, passionate amateurs, coaches and trainers by innovative measurements and monitoring systems. Equine Integration uses a website: www.Equineintegration.com (hereafter: the “Website”) and an application “EI Potential’  (hereafter: the “App”). It is possible that we use personal data in this respect. This privacy statement describes how we use (‘process’) personal data and it explains how that information is used, maintained, whom it is shared with, and how we protect it.

If you have any questions, the contact information of Equine Integration is as follows:

Address: Groenstraat 2c, 5528 NS Hoogeloon. Telephone: +31639108972.        E-mail: hello@equineintegration.com

1. Who is responsible for the processing of your personal data
   • Equine Integration is responsible for processing your personal data. Furthermore, our Website and Application can link to other websites, e.g. via social media buttons. The browsing on another website, including websites which are linked to our Website or App, is subject to their own terms, conditions and (privacy) policy. Equine Integration is not responsible for these practices.
2. Which personal data do we collect about you and for which purposes?
   • We collect personal data from you, for the following purposes:
     • For providing an account in the App. In order to provide training services of Equine Integration via the App, an account is needed for (an) equestrian(s) to participate in training. For this purpose, we process e.g. the equestrian’s name, email address, and other relevant information regarding the training, such as location (see point 2, 8), which is necessary for performance of the contract of the training services via the App.
     • To enter into a contract, including identification and payment to provide its services, Equine Integration will process data such as your name, address, gender, age, email address, phone number, and financial data
     • We may also ask you for personal data in connection with other interactions through our contacting options, to inform you and share information. Hereby, Equine Integration can use your personal data such as (business) name and address details, email address and phone number.
     • For the technical and functional management of the Website and App, in order to give you the most optimal experience thereof. We can use your IP address, pages you visit, internet browser, geographic data (such as location data), preferred language and the time and period of your visit (see for more information 6. ‘Cookies’’).
     • To share information about staffing opportunities. Equine Integration processes data such as name and address details, email address, phone number, and resumes.
     • For marketing purposes. Equine Integration processes data such as name and address details, email address and phone number.
     • To comply with legal obligations and to comply with requests in the context of legal proceedings.
     • In order to provide the training services of the horses, Equine Integration may process the location data of the horse during training and competition. Processing data concerning animals is outside the scope of the GDPR. By monitoring the horses, indirectly, Equine Integration also processes location data of the equestrians. The processing of this data is necessary for the performance of the contract. Furthermore, we may work with third parties to provide the training services (e.g. biomechanics or nutritional analysis of the horse) and share your name/user ID (and the horses name). We do this on the basis of your consent.
   • We endeavor to collect only such information as is reasonably necessary. You are responsible for ensuring that the information you provide is accurate, complete and current (e.g. by making an account through our Website or App). Equine Integration will take reasonable steps to ensure that the information we collect and use is relevant to its intended use.
   • Whenever you use our services as a client, the processing of personal data is a contractual obligation or necessary to enter into the agreement. In other circumstances (e.g. by asking a question or filling in a contact form), we cannot help you sufficiently if you do not provide us with the asked information.
   • During training and competition, the Application will monitor GPS data. This data is processed for the purpose of tracking the horses. Since the equestrian follows the same location as the horse, indirectly, the GPS data of the equestrian is also processed. When the equestrian is a person under 16 years old, verifiable parental consent will be collected before the GPS data is processed.
3.  Who has access to your information?
   • Equine Integration does not share or disclose personal data outside of our organization, unless this is necessary to provide services or conduct our business operations. We for instance share your information with cloud providers and third parties (such as nutritional analyses). Furthermore, Equine Integration may be obligated to share personal data on the basis of the law or on a court decision. In case of use of third parties, Equine Integration will, in accordance with relevant laws and regulations, ensure applicable processor agreements within and outside the EU/EEA and additional measures, if necessary, whereby the security of your personal data is guaranteed by the processor. In other words: Equine Integration takes measures so that the recipients of the personal data protect it.
4. How is your personal data secured?
   • To protect your personal data against the unwanted destruction, loss, modification unauthorized disclosure or access, Equine Integration uses technical and organizational security measures. These include secured servers, firewalls and data processing agreements with third parties (like our cloud providers such as Google). Equine Integration will protect your personal data as can be reasonably expected. Our information security policies and procedures are reviewed regularly and updated as necessary to meet our business needs, changes in technology, and regulatory requirements.
5. How long we will keep your personal data
   • Whenever the personal data is no longer necessary for the purpose for which it has been collected, we will destroy it. If you would like to delete your account, we will delete it unless retention is required. We may keep training data (relating to the horse) for research purposes for a term of 10 years, or on your request. When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymize it or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.
6. Cookies
   • Cookies are small text files which are downloaded to your computer or mobile device when you visit a website or application. Your web browser (such as Internet Explorer, Mozilla Firefox or Google Chrome) then sends these cookies back to the website or application on each subsequent visit, so that they can recognize you and remember things like personalized details. Some of these cookies are necessary in order to run websites and applications properly, others are used to make sure that they are easy to use (for instance remembering your preferences).
   • See our cookie policy for more detailed information on the cookies we use and how you can manage these.
7. How do you come in contact with us to exercise your rights?
   • We respect your rights under the GDPR. We will respond to requests for information as quickly as possible and, where applicable, will correct, amend, or delete your personal information.
   • In such cases, we will need you to respond with proof of your identity before you can exercise these rights. Equine Integration needs to identify you with these types of requests.
   • You can exercise the following rights:
     • The right to access information
       • At any point, you can contact us to request the information we process about you. For information that is also present in your account, we advise you to check that first. There are no fees or charges for the first request.
     • The right to correct and update the information
       • If the data we hold on you is outdated, incomplete or incorrect, you can inform us and your data will be updated. Some information can be adjusted in the account. We advise you to check this before you request us to do so.
     • The right to restrict the processing of personal data
       • In certain cases, you can restrict the processing of your data, for instance if you feel that the data we process is incorrect and you do not want us to erase your data but restrict the processing.
     • The right to have your information erased
       • If you feel that we should no longer be using your data or that we are illegally using your data, you can request that we erase the data we hold. When we receive your request, we will confirm whether the data has been deleted or the reason why it cannot be deleted (for example because we need it for our legitimate interests or regulatory purpose(s)).
     • Withdrawal of given consent
       • When we process your personal data based on your consent, you have the right to withdraw this at any time.
     • The right to data portability
       • If you want us to transfer your data to another data controller, you can do this in the following circumstances: you provided the data directly to us yourself, this data is processed based on your consent or is necessary to fulfil a contract, and the data is processed automatically (this right does not apply to paper records).
     • The right to object to the use of your personal information
       • You can object to the processing of your personal data carried out by Equine Integration (including profiling) if this is processed in our legitimate interests, to carry out a task in the public interest or in the exercise of official authority, unless we have legitimate grounds to do so. In the case of direct marketing, you can always object to this processing. This also applies to the situation when your data is processed for scientific, historical or statistical research purposes, unless this is necessary for the public interest. Objecting to the processing when decisions are made on an automated basis is possible, unless this is necessary for the performance or entering into our contract, this is authorized by law, or when you have given us your consent.
     • Right to lodge a complaint with the Data Protection Authority
       • If you feel that we have not dealt correctly with your personal data, you can lodge a complaint with the Autoriteit Persoonsgegevens (Postbus 93374, 2509 AJ Den Haag).
   • If you wish to exercise your privacy rights, you can send the request to Equine Integration B.V., Groenstraat 2c, 5528 NS Hoogeloon, in the name of Equine Integration or to hello@equineintegration.com. Equine Integration aims to reply to your request within one (1) month. If your request cannot be processed within a month, you will be notified accordingly. If you have any questions about the policy of Equine Integration with regard to the protection of personal data, these can be send to the same post or email address.
8. Changes to this privacy statement
   This privacy statement may be changed at any time without prior announcement and are communicated through this privacy statement. Changes come into effect as soon as they are published on this Website or in our App.

In order to be sure that you are familiar with the changes, we advise you to check the privacy statement regularly.

This version of the privacy statement is in effect since March, 2024.